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Survey & Monitoring

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Survey & Monitoring | 🇮🇩

Innovation for Digitizing Vaccine Stocks

SMILE (Sistem Monitoring Imunisasi Logistik secara Elektronik) - an innovative technology solution to strengthen the immunization vaccine supply chain system in Indonesia.

433,715,794

433,715,794

408,793,881

Total Covid Vaccine that has been injected as of November 10, 2022

132,559,734

Total distribution of Routine vaccines per November 10, 2022

All vaccine inventories digitized at 5126 cold chain points in Indonesia, linking to 3883 Entities (Ministry of Health, Province, District/Region, Hospitals, Puskesmas)

Over 900,000-1.000,000 transactions per month on SMILE, showing high levels of usage and adoption by Faskes staff. Data entry errors have also been reduced by 95%.

Over 24,000 vaccine handlers and health care officers have been trained on SMILE.

711 temperature loggers installed for remote temperature monitoring of cold chain equipment.

34 province, 514 cities and district, 11,976 Puskesmas and Hospitals actively used SMILE application

87 vaccines are managed in SMILE application (Routine, BIAS, ORI, Campaign, Covid-19, and BIAN)

Overview

Key Features

Scope: Website & Mobile App

Main Features: Inventory Management, Order Management, Asset Management, Dashboard Vaccine Distribution, Reporting, Vaccine Planning, Disposal Management

Complexity

Hard

Team Formation

2 Project Managers

2 System Analysts

8 Developers

2 UI/UX Designers

2 Software Testers

Timeline

01 October 2020 – Current

Complexity

Hard

Technology

Team Formation

2 Project Managers

2 System Analysts

8 Developers

2 UI/UX Designers

2 Software Testers

Timeline

01 October 2020 – Current

Background

Indonesia, the country with the 4th largest population in the world, has a birth cohort of about 5 million per year. Therefore, the need for equal distribution of vaccines is a priority for public health protection. With a population of more than 270 million people, the distribution of vaccines is not easy. Moreover, geographic conditions with hundreds of thousands of islands in Indonesia, cold chain management, and the complexity of the health information system make logistics distribution a challenge for vaccine distribution in Indonesia.

Problem

Difficulty to monitor the distribution of vaccines in Indonesia

Lack of control to ensures quality and safety of vaccines

Human eror in selecting and recording the vaccine supply

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Scope of work

Ideation

Design

Implementation

Support

Infrastructure

Support

Infrastructure

Solution

The Ministry of Health, supported by UNDP, has developed an information system to support effective, efficient, and targeted vaccine distribution called SMILE: “Sistem Monitoring Imunisasi Logistik secara Elektronik”.

 

A supply chain and logistics management system, based on mobile apps and web-based, that provides all the information needed related to vaccine stock, in terms of quantity, quality, and storage temperature, as well as the real-time location where the vaccine stock is located.

 

Quality monitoring is carried out through the integration of IoT with devices placed in the refrigerator where the vaccine is stored. SMILE is also used for vaccine distribution for the COVID-19 pandemic.

Impact

SMILE improves operational efficiencies, reduces costs for government health providers, and tackles vaccine coverage disparities. It combines cutting-edge technology, systematic record-keeping practices, and a network of trained personnel to assist health officials in addressing widespread inequities in vaccine coverage by overcoming infrastructure, monitoring and management information systems, and human resource constraints, which frequently result in vaccine overstocking and stock-outs in storage facilities.

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